Learn To Lock Cells In Excel

Learn To Lock Cells In Excel


Suppose you are working on a workbook and have shared it with your colleagues. You may be worried that someone will disturb your Excel work. To prevent this, you can lock the cells in Excel. 

MS Excel is the most popular software for data analysts, students, business owners, and financial analysts to organize and format data in rows and columns and store their data within them. In this article, we will learn why and how to lock cells in Excel and how to put passwords in them. 

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Lock Cells in Excel 

Locking cell is a great feature of MS Excel. It is primarily used to protect the critical information within the Excel sheet. It will ensure that only the authorized user will modify or change the parts of the spreadsheet. This feature is crucial while sharing spreadsheets with others. Also looking cells contain formulas. It will prevent accidental edits in the cell that contains the functions to avoid any disruption in the calculation. This will help to maintain the integrity of complex functions and maintain your results. 

Suppose you are working within the Excel sheet. Some of the cells are highlighted with red, some with yellow, and so on to indicate the importance of the value within the cell. If that spreadsheet has to be shared with your boss, if he accidentally changes the color of the cell, then this small error can lead to a major problem. If we apply a lock cell in Excel, it prevents inadvertent changes. 

In sensitive scenarios such as financial reporting, or data analysis locking cells will help to maintain data security and ensure that only capable and accessible people only overwrite or delete the information within the cells. 

Moreover, locking the cell looks like predefined values. No one can modify or delete critical information, which eventually reduces the risk of data entry errors. 

You can also lock some of the parts of the Excel sheet without disturbing the other elements in the Excel sheet. This will done through Template protection. where the user can only enter data into some designated section of the sheet while preserving the structure of the template. This helps to reduce accidental changes to the template layout. 

Lastly, locking cells within Excel provides an added layer of security and safeguards critical data, formulas, and formatting while minimizing the risk of error.

How to Lock Cells in Excel when Scrolling

If you shared an Excel file with your boss and enabled a protection password on it, you would have to unlock some of the cells on which he would be working to give him access to it. 

Now, when your boss is done, you can lock these cells again. 

Follow these steps to lock the cell in Excel:

Step 1: Select the cells you want to lock. 

Step 2: Go to the home tab in the Alignment group and select the little arrow right over there to open the Format Cells window. 

Lock Cells In Excel

This is the small arrow used to open the format cell window 

Step 3: On the protection Tab, select the locked check box and click on the ok button to close the popup window. 

Lock Cells In Excel

Step 4: Go to the review tab present in the access toolbar, in the changes section, select the Protect workbook and then reapply protection. 

Lock Cells In Excel

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How do you lock the cell having the formulas?

To lock the cell containing formulas are:

Step 1: Select the entire data set. Click the right mouse button. Then click the “Format Cell” option. 

Step 2: Select the “locked” checkbox. 

Step 3: Click on the “OK” button.

Step 4: Now, again, select all the data. Press F5. 

A dialog box of “GO TO WIZARD” appears. 

Step 5: Click on the special button.

Step 6: Now select formulas and click ok.

The cells containing the formulas are locked. 

How do you unlock all the cells on the Sheet?

If you want to edit or modify a cell, you must unlock all the cells before it. To unlock it, read the section below. 

Step 1: Press Ctrl+A or select the entire sheet by dragging the cursor on the screen.

Step 2: Press Ctrl+1 to open the Format Cells dialog box. 

A dialog box appears. Then go to the Format Cell dialog box, choose the protection tab, and uncheck the locked option. Click ok.

You will be able to unlock the cell within the Excel sheet. 

Lock Cells in Excel Shortcut

You must learn the steps and the shortcut keys to lock cells in the Excel shortcut. The shortcut keys will increase your work efficiency and cease your option searching time. Follow these steps to do so:

Step 1: Use Ctrl+A to select all the cells.

Step 2: Right-click on the sheet and choose Format Cells. If you want to do this use Ctrl +1 shortcut key. 

Step 3: A popup window appears. Click on the protection tab. 

Step 4: Check the tick box next to the locked text. This is to check whether it is locked by default or not.    

How to Lock Cells in Excel without a Password

If you want to lock the cell in Excel without a password, go with the following steps:

Step 1: Firstly, select the cell you want to lock. 

Step 2: Go to the home font tab. In the cell section, click on the format option in the drop-down arrow.

Step 3: Click on the Lock Cell under the protection section. 

Once you click, the data is protected. 

By default, the data is already being locked.

How do you protect cells in Excel with a password?

The protected cell in Excel will already have been locked by default. But if someone wants to protect it through a password, you must enable it.

Step 1: Navigate to the review tab in Excel.

Step 2: Go to the changes section and click on the protect sheet. Enter the password of your choice under the heading “Password to unprotect sheet”. Then select the checkbox under the heading “Allow all users of this worksheet to: “ which you want to execute. 

Step 3: Click the ok button.

A dialog box will appear to confirm the password.

Step 4: Renter the password again and then click “ok”.

Now, your Excel sheet is protected by the password.

Are you excited to learn some more tricks related to Excel sheets? If yes! Read further to know more.

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