Excel Worksheet: A Step-Wise Guide

Excel Worksheet: A Step-Wise Guide

A Microsoft Excel worksheet is a cluster of cells organized in rows and columns. The Excel worksheet contains 1048576 rows(named in a number series, starting from 1) and 16384 columns(named alphabetically, beginning from A). Excel is a powerful weapon for getting vast amounts of data in well-organized ways. It works well for simple calculations and tracking the information related to your business, school, college, or department.

To unlock the potential of Excel, you need to master the basic terminology of Excel. The cell is used to contain text and data or formulas. These data are then filtered and sorted to be analyzed by visualizing 3-D charts. Learn Excel to make your work more organized and well-planned. 

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What is Microsoft Excel Workbook?

A workbook is a collection of Excel Worksheets. You have only one active worksheet in one Workbook. 

The main characteristics of Excel Worksheet are as follows:

  • Cells: Each worksheet has many rows and columns used to enter the data and can be used for various formatting. 
  • Rows and Columns: Cells in the Excel worksheet are in rows and columns. You can insert, manipulate, swap, and delete these rows and columns in the worksheet. You can also modify the height and width of the rows and columns respectively. 
  • Used Cell Range: Excel contains approximately millions of rows and thousands of columns. But when you enter the data, some of the cells are only used. Here, the UsedCellRange() comes into the picture. You can get the range of the cell where the data has been put on. For Example: will have the data of 10 students in the column, then this function will return A1 to A10. 
  • GetUsedRange(): With this function, you will give the property definition to get the used cell range, holding only the cell with a specific property. 

Let’s go through the steps individually to get started on the Excel worksheet.

Creating A New Workbook

The collection of Excel worksheets is called a workbook. The workbook has sheets that are called spreadsheets. You can add as many worksheets as you want in a particular workbook. These sheets help to separate the data of the specific task. 

How to create a new workbook?

Here are the steps to create a new workbook in Microsoft Excel:

Step 1: Click on the file option and then click on New. 

Step 2: Go to the New option and click on the Blank option.

Done! Your new workbook is ready to work.

Enter the required data into the cells. Enter the tab to move on to the next cell.

Apply Cell borders

To apply the border of a cell to highlight the cell, we need to follow these steps:

Step 1: Select the cell you want on which you want to add the border.

Step 2: Go to the home tab, In the font section, click on the drop-down arrow of the border and select the desired border style that you want.

Thus, a border is added to the cell.

Apply Cell Shading

To apply the shading on the cell:

Step 1: Select the cell you want to apply shading on. 

Step 2: Go to the homepage in your MS Excel workbook. In the font section, choose the arrow next to fill in the color under the Theme Color, and select the color you want. 

Apply AutoSum to add your data

Suppose you enter the number in your sheet that you want to add, A fast way to do this is by applying AutoSum.

Step 1: Select the cell you want to appear your result on. 

Go to the Home tab and click AutoSum in the Editing section. 

AutoSum will add up the number and appear on the selected cell.

Apply a Simple Formula

Excel worksheets can do calculations related to math as well. You can try some simple formulas to add, subtract, multiply, and divide your numbers.

Step 1: Select the cell and type = sign. This tells that this cell will contain the formula.

Step 2: Type a combination of numbers and operators like plus(+), minus(-), multiplication(*), and divide(/)  to perform the calculation.

Example: =3+4, =3*4, =3-4, 

Step 3: Press Enter.

This will give you the answer to your calculation.

Applying the number Format

To get the different format of numbers, like currency, percentage, or dates, follow these steps:

Step 1: Select the cells containing the number you want to format.

Step 2: Select the Home tab and click on the drop-down arrow in the General Box. 

Apply table on the Excel Data

To get more advantages of Excel, put your Excel data into the table. That will help you filter and sort the data.

The steps to create a table for Excel Data:

Step 1: Select your Data by clicking and dragging the cursor on the required cells.

Step 2: Click the Quick Analysis button in the bottom right corner of the selected box.

Step 3: A box appears. Select the table button, and Click on the table button. 

Successfully! A table is created on your Excel worksheet. 

The quick Analysis tool is only available for the Excel 2016 and Excel 2013 worksheets.

  • Click on the Quick Analysis button and Explore the various available tools.
  • Go on the totals and check the options available in it. You will see Sum, Average, Count, % total, and Running total. 

Explore the options available in the Formatting tabs to see how they affect the table.

How do you apply data sorting in the Excel worksheet?

To quickly sort the data in Excel, follow these steps:

Step 1: Select the range of data, such as A3:B7. 

Step 2: Select the single cell you want to sort. 

Step 3: Select the required option to arrange the data in ascending or descending order. 

You have arranged your Excel Data according to your requirements.

How to Save your Excel Worksheet?

To save your MS Excel worksheet, follow these steps:

Step 1: Click on the save button on the Quick Access Toolbar.

If you are working on the Excel for the first time, then follow these steps:

  1. Under Save As, pick the location where you want to save your file.
  2. In the file name box, enter the name you want to give to your workbook.
  3. Click on the save option.

Activate your add-in Option

Step 1: On the File tab, choose an option and choose the Add-ins category.

Step 2: A dialog box appears on the screen. Select the required add-in option.

Step 3: Click on the Add-in option.

If Excel doesn’t support the add-in, the window appears with the message. Otherwise, click on the yes option to install the add-in on the Excel worksheet.

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